Product preview · Fictional patient data
Walkthrough 18 of 29 · Desktop
Two people's workups run in parallel, the sperm-source prerequisite is flagged early, and an oncology referral gets a retrieval window both teams accept.
Two-person intake, sperm source and urgent preservation, muted recording of the design prototype. Fictional patient data.
Chapter 1 of 4: Starting from the reason for care
Recorded from an interactive design prototype. Every patient, clinician and clinic is fictional, EMR screens are modeled reconstructions, and nothing shown is a live connection to any clinic or vendor system.
Clinical & operational context
Intake starts from the reason for care. Both people's diagnostic workups move in parallel, and the planned sperm source is flagged as a prerequisite before stimulation. An urgent fertility preservation referral gets a retrieval window before chemotherapy that both the fertility and oncology teams accept.
Every fertility journey begins with a clinical reason for care, and different pathways require radically different diagnostic workups and timelines. A couple pursuing reciprocal IVF or routine infertility evaluation can complete baseline ovarian reserve, infectious disease, and uterine cavity studies across several weeks, whereas a newly diagnosed oncology patient referred for fertility preservation before chemotherapy or pelvic radiation has a narrow window measured in days — where any delay between oncology clearance and reproductive endocrinology start can forfeit her chance to bank oocytes or embryos before gonadotoxic treatment begins.
This desktop walkthrough contrasts routine multi-party diagnostic intake with an urgent oncology fertility-preservation referral: starting from the clinical reason for care, tracking two partners' workup checklists side by side so neither person's missing lab holds up the cycle unnoticed, receiving an urgent oncology preservation referral with its chemotherapy start constraint, and locking a coordinated stimulation/retrieval window that both the oncology team and the fertility clinic explicitly accept.
Intake coordinator
Sets pathway (routine workup vs. urgent preservation)
Care team
Tracks both intended parents' diagnostic items side by side
Oncology referral
Flags planned oncology treatment start deadline
REI + Oncology
Both teams confirm the retrieval target before chemo start
How OvaFlow structures parallel diagnostic workups and coordinates an urgent pre-chemotherapy preservation window across oncology and REI.
Guardrail: Urgent preservation timelines track explicit acceptance from both the referring oncology team and the fertility clinic.
What to watch for
Intake starts from the reason for care. Both people's diagnostic workups move in parallel, and the planned sperm source is flagged as a prerequisite before stimulation. An urgent fertility preservation referral gets a retrieval window before chemotherapy that both the fertility and oncology teams accept.
Follow the exact timestamps, UI status changes, and coordination safeguards as the recording plays.
What to watch for: The episode header anchors every checklist to the patient's specific clinical reason for care.
Boundary rule: OvaFlow tailors coordination checklists to the pathway selected by the clinician; it never diagnoses infertility.
On-screen narration: Intake is organized around the patient's reason for care.
What to watch for: For two-person episodes, both charts' infectious-disease, genetic, and anatomical workups sit side by side.
Boundary rule: Each person's results remain in their own chart while readiness is visible together.
On-screen narration: Both people's diagnostic workups run in parallel. The planned sperm source is flagged as a prerequisite before stimulation starts. Back to the parallel preparation view.
What to watch for: An urgent oncology fertility-preservation referral surfaces the oncologist's target therapy start date.
Boundary rule: Time-critical preservation referrals are visually separated from routine intake queues.
On-screen narration: Back at intake, an urgent oncology pathway is opened. The care team prioritizes a time-critical fertility preservation referral.
What to watch for: The stimulation and retrieval window is marked ready only when both the oncology contact and REI team accept the dates.
Boundary rule: Neither team assumes the schedule is approved until both sides confirm.
On-screen narration: A retrieval window before chemotherapy is accepted by both the fertility and oncology teams. The preservation retrieval completes with named post-op and oncology follow-up.
OvaFlow never makes the clinical call in these recordings. Physicians sign, the person taking a handoff accepts it, and the lab keeps its own holds. The companion tracks, checks and stops; staff decide.
In this walkthrough
Every patient, family member, clinician and clinic in these stories is fictional. Names, times and screens come from prototype walkthroughs, not from real care.
Where this appears
This recording is part of these pages. Each one explains the step in more depth.
Questions & answers
What clinicians, coordinators, practice leaders, and patients ask when reviewing Walkthrough 18.
It puts the patient's planned chemotherapy or radiation start date at the top of the intake row and tracks every required clearance, lab, and schedule slot against that hard deadline until both oncology and REI teams accept the retrieval window.
In couples and reciprocal IVF cycles, a missing infectious-disease panel or semen/egg-source clearance on the second person's chart is one of the most common causes of a last-minute Day 1 hold.
No. The reproductive endocrinologist orders the diagnostic workup in the EMR; OvaFlow tracks each ordered item to completion.
Related
Every member of the procedure team commits to the slot, a mid-cycle insurance change rebuilds the estimate, consent lands on the right person's chart, and the interpreter is booked for every visit.
A late estradiol result, a newly signed trigger time, the wrong chart caught before publishing, and a lost confirmation checked rather than blindly resent.
Next step
We'll replay this flow against your roles and handoffs, using fictional records. Please don't send patient data.
