What exists today
- 29 prototype walkthroughs (a design-artifact count)
- An interactive sandbox at /demo
- Product requirements and a 33-gap workflow research audit
Readiness & clinic testing
Exactly what exists today.
We label maturity the same way everywhere on this site, so nothing is mistaken for more than it is.
Honest status
What is here, and what is not
What this site does not claim
- No live clinic deployment or running clinical software
- No live connection to any EMR or vendor system
- No measured time savings, outcomes or customer counts
Four gates
What “ready” means
Each stage has to be met in full before the next one starts. This site shows prototype walkthroughs and a sandbox, and claims nothing beyond them.
- Demo-readyFictional scenarios and interactions are coherent
- Engineering-readyBoundaries, state changes and failures run in controlled tests
- Pilot-readyThe exact clinic, operations, devices, permissions and support arrangement have passed their gates
- Generally availableThe supported deployments, operations, monitoring and support commitments are demonstrated and documented
Vocabulary
The labels you'll see
The same seven labels appear on every page, card and walkthrough.
| Label | Meaning |
|---|---|
| Interactive sandbox | The clickable /demo simulation, with fictional data and no EMR connection |
| Prototype walkthrough | A recording of an interactive design prototype, with fictional data |
| In the first pilot | Planned for the first clinic pilot (daily-care coordination) |
| Planned after the pilot | The treatment and patient expansion, including the patient companion |
| Later phase | Broader lab, cryo and long-term continuity |
| Design prototype | iPhone, Apple Watch and widget app concepts |
| Tested in your clinic first | An EMR operation that must be tested in the clinic's own setup before it is enabled |
Toward a pilot
What a pilot needs
What a pilot needs, one operation at a time.
- Choose the operations a clinic wants, one at a time
- For each EMR: read the source, prepare a draft, check the update in the EMR, pause and hand off
- Test each operation in the clinic's own setup
- Keep anything that can't meet its contract as an explicit human step
Research count
33 workflow gaps a pilot would test
Our IVF workflow gap audit grouped them by where they happen. They are product hypotheses to test with clinics, not findings about any clinic.
- 8Before treatment startsGetting the right path, people and prerequisites in place.
- 8During a treatment cycleKeeping the plan, the people and the actual events lined up.
- 7In the lab and in storageExact material, exact decisions, across people and facilities.
- 5After transferStaying with patients through every outcome.
- 5Continuity, access and evidenceWhat keeps a clinic working, and keeps it honest.
Testing & downtime
Tested one operation at a time
Instead of claiming blanket EMR compatibility, OvaFlow tests one operation at a time against a four-step contract and an ONC SAFER-aligned downtime recovery plan [1, 2, 3].
Tested per operation
Tested per clinicFour steps an EMR action must pass before a clinic enables it
- Step 01 · PrepareRead signed sourceParse the clinician-signed version, author, and timestamp before staging a draft.
- Step 02 · ValidateCheck chart & roleConfirm the open EMR chart matches the draft's patient and the revision is still current.
- Step 03 · CommitHuman action in EMRA qualified staff member reviews, edits, and saves the update in the clinic's own EMR.
- Step 04 · ReconcileReadback verificationCheck the saved EMR record to confirm what was written before closing the task.
Fallback rule: Any operation that cannot pass all four steps in a clinic's own EMR stays an explicit manual step.
Before a pilot starts
What a clinic team and OvaFlow verify together
01 · EMR screen layout & version drift check (nAbleIVF, eIVF, Artisan examples)
Why it matters: Clinics customize templates, field labels and browser zoom levels across workstations.
Pilot gate: Test each field selector and patient-banner check against the clinic's exact EMR build; halt observation if an unrecognized screen change appears.
Never assumes a modeled demo reconstruction matches a live clinic screen without testing.
02 · Network outage & downtime reconciliation (ONC SAFER Contingency Guide)
Why it matters: During an internet or EMR outage, nurses record trigger confirmations and lab calls on paper or phone logs [1].
Pilot gate: Enter 'Observation interrupted' with the last verified time, freeze automatic closures, and run a structured paper-to-chart reconciliation checklist when service returns.
Never marks an overdue task complete while observation is interrupted.
03 · Time-zone & daylight-saving boundary verification
Why it matters: Retrieval intervals (36.0h, such as Oct 30 20:00 PDT to Nov 1 07:00 PST) cross daylight-saving transitions and state lines.
Pilot gate: Verify that every timestamp stores both local wall-clock time and UTC offset before enabling trigger-to-retrieval scheduling helpers.
Never computes elapsed hours from bare wall-clock strings without an explicit offset.
04 · Scoped permissions & incident audit trail
Why it matters: Medical directors and quality leads need an immutable trace of who prepared, reviewed, accepted or held each step [3].
Pilot gate: Verify role-based access rules and exportable audit logs with clinic IT and quality leadership before pilot launch.
Administrative accounts cannot sign clinical orders or alter historical timestamps.
See it
Watch it hold in a walkthrough
Recordings of the interactive design prototype, with fictional patients and staff.
Executive overview: three modeled EMRs, the design map and research
Four fictional patient examples across three modeled EMRs, a map of 300+ designed product states, and the research behind each boundary.
Workstation failure and recovery catalog
Fourteen designed recovery states, from an unplugged headset to a blocked remote-desktop clipboard, each keeping the draft and the right patient.
Readiness
Talk about a pilot, honestly.
We will map which operations your clinic would test first, and what each one needs.