Product preview · Fictional patient data
Solutions
IVF runs on handoffs between nurses, physicians, the lab, pharmacy, the procedure team and the patient at home. Pick a side to see what OvaFlow changes for you.
For the people running the cycle
Nurses, physicians, the lab, pharmacy and procedure teams: one clear owner and next step for every task.
For the people living the cycle
The current instruction first, plain status from your care team, and a person behind every question.
Design prototype · Fictional patient dataWhy it exists
A compact rail beside the chart that opens into a full workspace without losing your place.
How the companion worksEvery instruction traced to its signed source, and every change carried to the work it affects.
Sources & signed changesIf the open chart isn't the patient the work belongs to, placement stops and the draft is kept.
All safeguardsExpanded workspace My work queue (prototype walkthrough) at two points in the same day: before and after an explicit handoff acceptance. Fictional patient data.
Eight roles
Each page begins with the moment that goes wrong today, then shows how OvaFlow is designed to answer it, with the walkthroughs to prove it.
One evening
Elena's trigger evening crosses a physician, two nurses and Elena herself. Each step belongs to one named person, and work changes hands only when someone accepts it.
17:10 PDT
Dr. Mira Lee
Signs the revised trigger instruction.
REI physicians20:22 PDT
Elena Rivera
Reports she injected at 20:20. The clinic keeps it in her words.
Patients & families20:26 PDT
Nora Ruiz, RN
Offers the evening callback to Alex. Until Alex accepts, Nora still owns it.
Nurse coordinators20:28 PDT
Alex Kim, RN
Accepts the callback. Clinical review stays with Dr. Mira Lee.
Nurse coordinatorsOne cycle, eight roles
A fertility cycle does not fail inside a single job description—it fails in the handoffs between them. Trace six high-consequence cycle windows across nursing, physicians, the lab, pharmacy, procedure teams, practice leadership, patients, and third-party reproduction [1, 2, 3].
Partner workups, PGT-M family reference samples, specialty pharmacy cold-chain PA, and itemized financial estimates converge on Day 1.
Ultrasounds, consent-gated consult notes, and external estradiol/progesterone assays build toward afternoon protocol decisions.
Dr. Mira Lee signs Trigger v3 (20:00 PDT, replacing v2 at 20:30 PDT); Nora Ruiz, RN publishes in the EMR; Elena Rivera reports injecting at 20:20 PDT and Alex Kim, RN accepts the callback.
Across the DST fallback, Physician, Anesthesia, OR, and Embryology align on the 07:00 PST retrieval slot and Day+1 recovery ownership.
Trophectoderm Biopsy A/B tracking, culture-media lot recall review, and single-embryo warming authorization for frozen embryo transfer.
Screen-share automation pauses, post-outage paper reconciliation, departing-staff handoffs, donor updates, and patient-chosen pauses.
Offered shift coverage mistaken for accepted responsibility; wrong-chart or duplicate portal sends.
My work queue (Needs action / Waiting / Completed), wrong-chart stop, and EMR readback before resend.
Nurses review and publish in the EMR; OvaFlow never sends clinical instructions on your behalf.
Placed dictation assumed saved; unsigned proposals confused with signed orders; callbacks closing MD review.
Consent-gated capture with EMR Save Check, 'Awaiting clinician approval' separation, and signed-change ripple.
Physicians review, decide, e-prescribe, and sign; a draft or callback never replaces a signature.
Paper-binder media lot recalls, missing PGT-M reference samples, and automatic second-embryo warming.
PGT-M critical path, Biopsy A/B lineage, named-reviewer lot recall trace, and exact-embryo warming lock.
Witnessing, embryo grading, and physical cryo inventory stay with qualified lab staff and lab systems.
Specialty pharmacy PA unresolved on Day 1; cold-chain delivery unconfirmed; mid-cycle insurance drift.
D−14 to D0 medication line to patient 'Received', prescriber-routed changes, and rebuilt revised estimates.
Prescribers own medication changes in eRx; financial status never establishes clinical suitability.
Moved retrieval slots booked without all four teams committed; overdue outside labs; unowned PACU discharge.
4-way slot commitment (MD, Anesthesia, OR, Lab), pre-cutoff lab alerts, and named Day+1 Discharge owner.
Booking a room never establishes anesthesia clearance, surgical readiness, or clinical discharge.
Stale text links showing retired injection times; fear of reporting a late shot; reminders after a pause.
Current signed instruction first, 'Call me' without marking taken, 8:20 PM honest report, and 'Your pause, your pace'.
Zero medical advice or symptom triage; questions go to your clinic and urgent needs to the 24/7 line or 911.
Unpauseable background scripts, unreconciled EMR downtime paper logs, and blanket 'connected' vendor claims.
Practice-wide episode overview, 15-min pause with chart re-check, downtime reconciliation, and per-operation clinic testing.
Administrative privilege never grants clinical signing or unrestricted access to private patient threads.
Consents filed on the wrong chart, Attempt #1 clearance reused for Attempt #2, and unshared donor health updates.
Separate charts linked to one plan, audited consent move, attempt-specific clearance, and multi-clinic donor notices.
Relationship links never merge records; legal clearance and 21 CFR 1271 eligibility stay with qualified professionals.
Across all eight roles, work changes hands only when the receiving person accepts it, and clinical signing, prescribing, and witnessing stay in the clinic's own systems.
Boundaries, FAQs & sources
Clear operational boundaries across clinical, laboratory, financial, and family-facing workflows, backed by published reproductive medicine and health-IT standards.
During the first clinic pilot, OvaFlow sits beside your existing fertility EMR (such as nAbleIVF, eIVF, or Artisan) as a companion panel and full workspace for clinical and operational staff, while patients continue using your existing channels. In the planned post-pilot patient companion expansion, patient-facing cards read from the same clinician-signed source and feed honest medication reports and callback requests back to your team's queue.[1][2]
In a busy IVF clinic, dropping a message in a group chat or reassigning a row at 4:45 PM does not guarantee the receiving nurse or clinician has seen it. Following ONC SAFER closed-loop principles, OvaFlow keeps the current owner responsible until the receiving person explicitly accepts that specific scope of work.[2]
When the physician signs a new revision (for example, Trigger v3 moving Elena Rivera's Oct 30 injection from 20:30 PDT to 20:00 PDT), OvaFlow marks v2 as superseded, prepares the updated patient instruction for nursing review in the EMR, flags the linked retrieval slot for 4-way procedure team commitment, and redirects any older patient text links to the current v3 instruction.[2][3]
Daily-care coordination across nurse coordinators, physicians, pharmacy/financial readiness, procedure teams, third-party chart safeguards, and practice leadership is the core focus, while the patient companion is planned for after the first pilot and broader embryology/cryo and long-term continuity come in a later phase—even though recorded prototype walkthroughs are available on this site today.
Every role page states both what OvaFlow shows and what stays elsewhere: physicians decide and sign; nurses review and publish in the EMR; embryologists perform bench witnessing and exact-embryo warming decisions; financial counselors manage source-backed estimates without affecting clinical suitability; and patients always reach human clinicians (with the clinic's 24/7 line and 911 displayed) rather than automated symptom bots.[1][4][5][6]
Next step
A walkthrough built around the people on your team and the handoffs between them. Fictional records only; please don't send patient data.
