Apple Watch: wrist capture, offline retention and privacy
Between ultrasound rooms, a wrist note saves on the Watch first, says plainly where it is, and hides the patient's name when the wrist drops.
Walkthrough 15 of 29 · iPhone
Clinician iPhone: in-room capture, consent and an offline desk
Confirm the patient and consent before the mic turns on, pause for the exam, and hand the draft to the desk even while the desk is offline.
- Length
- 0:17
- Chapters
- 6
- Shown on
- iPhone, clinician app concept
- Design prototype
- Prototype walkthrough · Fictional patient data
Clinician iPhone: in-room capture, consent and an offline desk, muted recording of the design prototype. Fictional patient data.
Chapter 1 of 6: Today's schedule
Recorded from an interactive design prototype. Every patient, clinician and clinic is fictional, EMR screens are modeled reconstructions, and nothing shown is a live connection to any clinic or vendor system.
Clinical & operational context
The situation on screen, why it matters, and where OvaFlow stops.
A physician captures an in-room consultation on iPhone. The encounter and the patient's consent come first, the recording state is always visible, and capture pauses for the physical exam. When the desk workstation is offline, the draft waits on the phone until the desk confirms it arrived.
What clinical situation this depicts
Reproductive endocrinologists and nurses move constantly between consultation rooms, ultrasound suites, and procedure bays where Wi-Fi can drop or where no desktop keyboard is convenient. Capturing a consultation or ultrasound summary on a clinic iPhone works only if patient identity and verbal consent are confirmed first, recording pauses cleanly during the physical exam, and an offline workstation at the desk never causes the mobile draft to vanish.
In this iPhone walkthrough, the clinician selects the patient from today's schedule, records explicit patient consent before starting audio capture, pauses recording during the physical examination while keeping a visible status indicator, reviews the structured draft on the iPhone after the visit, hands the draft off to the desktop workstation for EMR placement, and sees how OvaFlow holds the draft safely on the phone when the target workstation is offline.
Step-by-step workflow
Clinician iPhone visit capture with exam pause and offline desk queue
Step 1Clinician iPhone
Dr. Mira Lee
Selects visit from schedule and confirms patient consent
Step 2Exam room
Dr. Mira Lee
Pauses capture during physical exam; resumes for plan
Step 3Draft review
Dr. Mira Lee
Reviews structured draft on iPhone and taps Send to Desk
Step 4Offline desk check
Handoff queue
Detects workstation is offline; holds draft until desk wakes
From schedule selection and verbal consent in the exam room to safe queuing when the desktop workstation is offline.
Guardrail: Capture cannot start before patient + consent confirmation, and an offline desktop holds the draft safely on the iPhone.
What OvaFlow coordinates in this recording
- Binds every iPhone capture to a scheduled visit and requires explicit patient consent before recording.
- Provides a one-tap pause during physical exams and immediate post-visit draft review.
- Holds the reviewed draft safely on the iPhone when the target desktop workstation is offline.
What stays with clinicians & the clinic's own systems
- Never begins recording before patient identity and consent are confirmed.
- Never writes directly into the clinic EMR from a phone without desktop review and save verification.
- Never drops a mobile handoff when the desktop workstation is locked or asleep.
Terms in this walkthrough
Full glossary- Visit captureOvaFlow termOpt-in recording of a visit or call, after consent, that produces a draft for a clinician to review.
- CompanionOvaFlow termOvaFlow's compact panel beside the chart, which opens into a full workspace on the same task.
Show 3 more glossary terms in this walkthrough
- Save checkOvaFlow termConfirming that text placed in the EMR was actually saved, rather than assuming it.
- MonitoringIVF termUltrasounds and blood tests during stimulation that guide the clinician's decisions on doses and timing.
- REIIVF termA physician who specializes in fertility treatment. In OvaFlow's stories, REI physicians review evidence, decide and sign.
What to watch for
What could go wrong, and what you'll see instead.
A physician captures an in-room consultation on iPhone. The encounter and the patient's consent come first, the recording state is always visible, and capture pauses for the physical exam. When the desk workstation is offline, the draft waits on the phone until the desk confirms it arrived.
The problems it is designed around
- Exam-room conversations recorded without the right encounter or the patient's consent.
- Mobile drafts lost or stalled when the desk workstation is locked or offline.
What you'll see in the recording
- Patient and consent confirmed before the mic
- A visible waveform with pause and resume
- A draft reviewed on the phone
- A handoff that waits for an offline desk
Chapter-by-chapter guide
Every chapter in this 0:17 walkthrough (6 chapters)
Follow the exact timestamps, UI status changes, and coordination safeguards as the recording plays.
Today's schedule
What to watch for: The clinician starts from today's schedule on the iPhone, tying capture to the specific patient visit.
Boundary rule: Unbound 'mystery recordings' without a patient context are prevented at the start.
On-screen narration: The clinician's consultation schedule for today opens on iPhone.
Show chapters 2–6 (5 more chapters with timestamps & boundary notes)
Patient and consent first
What to watch for: Before the microphone activates, the clinician confirms patient identity and consent on screen.
Boundary rule: Audio capture is blocked until consent is recorded.
On-screen narration: Maya Chen's encounter and her explicit consent to in-room capture are confirmed.
Visible capture, paused for the exam
What to watch for: During the ultrasound or physical exam, one tap pauses recording while keeping the visit session open.
Boundary rule: Visible recording and pause states protect patient dignity during examinations.
On-screen narration: Consultation audio is captured with the microphone state clearly visible. Capture pauses during the physical exam. Capture resumes.
Reviewing the draft
What to watch for: Immediately after the visit, the clinician reviews the structured note draft on the iPhone.
Boundary rule: Key details can be checked while the visit is still fresh in mind.
On-screen narration: The visit ends and the structured draft is reviewed on the iPhone.
Handing off to the desk
What to watch for: The clinician hands the reviewed draft to their desktop workstation for EMR placement.
Boundary rule: Final chart placement happens beside the full desktop EMR with a save check.
On-screen narration: The draft is handed to the Windows workstation, Desk 01.
The desk is offline, so it waits
What to watch for: Because the desktop workstation is asleep/offline, the iPhone marks the handoff 'Desk offline — waiting' and retains the draft.
Boundary rule: An offline computer never causes a mobile draft to fail or disappear.
On-screen narration: The desk is offline, so the draft waits on the phone until the desk confirms it. The handoff is retried and the desk confirms it arrived.
OvaFlow never makes the clinical call in these recordings. Physicians sign, the person taking a handoff accepts it, and the lab keeps its own holds. The companion tracks, checks and stops; staff decide.
In this walkthrough
The people on screen
Every patient, family member, clinician and clinic in these stories is fictional. Names, times and screens come from prototype walkthroughs, not from real care.
- REI physicianCaptures in the exam room
Maya ChenPatient
Systems in this recording
Named or shown on screen. An EMR here is a modeled workflow example built for the prototype, not the vendor's own software. OvaFlow is designed to work beside these systems.
Clinic workstation OS- iPhonePatient and clinician companion concepts (design prototype)
Show 1 systems often found around this workflow
Systems a clinic running this workflow often uses. They do not appear in this recording.
Patient education & eConsent
Third-party names and logos are trademarks of their respective owners, shown to illustrate systems commonly used in IVF clinics. No affiliation, endorsement or live integration is implied. nAbleIVF, eIVF and Artisan appear as modeled workflow examples.
Where this appears
Read the page around it.
This recording is part of these pages. Each one explains the step in more depth.
Roles
Show all pages where this walkthrough appears
Surfaces
Guided tours
Questions & answers
Common questions about this walkthrough
What clinicians, coordinators, practice leaders, and patients ask when reviewing Walkthrough 15.
Why does the clinician send the draft to the desktop workstation instead of saving straight to the EMR from the iPhone?
Most fertility EMRs are desktop web or Windows applications where notes must be placed into specific cycle forms and verified via readback. Sending the reviewed draft to the desk queues it right beside the open EMR.
What happens if the clinician's desktop computer is locked or offline when they tap 'Hand off to desk'?
The iPhone shows 'Desk is offline — waiting' and keeps the full draft queued until the workstation wakes up and acknowledges receipt.
Show 1 more walkthrough questions
Can recording be paused mid-visit during an ultrasound or pelvic exam?
Yes. A prominent Pause button suspends microphone capture immediately and resumes into the same visit draft when the clinician is ready to summarize the plan.
Related
Watch these next.
Show 3 more related walkthroughs
Paired iPhone: reviewing a wrist draft and repairing the workspace
When Watch audio drops mid-note, the iPhone keeps what was captured, marks the gap, and reconnects the clinic workspace.
nAbleIVF: allergy check, monitoring note, save check, specimen stop
A patient-reported penicillin rash is surfaced against the chart, a monitoring note is confirmed saved rather than assumed, and a specimen label mismatch stops review.
Windows companion: docking, audio setup, practice and call capture
A floating companion designed to dock away from Save buttons, stay out of keyboard focus, ask before listening, and let staff practice outside any chart.
Next step
Walk through it with your own team.
We'll replay this flow against your roles and handoffs, using fictional records. Please don't send patient data.